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Patent & Contracts Manager

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Posted: 06/14/2020

Summary – Job Responsibilities – Activities:

Responsible for providing cradle-to-grave government and commercial contract negotiation and administration services for proposals and contractual agreements consistent with company policies and business practices, as well as for assuring company’s compliance with customer contract requirements.  This also includes the responsibility for implementing company’s contracting policies and procedures and the interpretation and implementation of current government acquisition regulations and policies.


  • Review complex RFPs, RFQs and proposals to ensure accuracy with contracting requirements, and developing appropriate risk mitigation strategies.
  • Conduct negotiations with customers and subcontractors on behalf of company, manage contractual relationships, and team with business unit research and project management to ensure company and clients meet obligations fully and in a timely manner.
  • Interpret FAR clauses, government acquisition processes, internet based procurement procedures and compliance with associated prime and subcontract agreements.
  • Conduct export compliance review for EAR and ITAR restrictions and assist business units with export compliance efforts.
  • Collaborate with division and project support personnel in areas of contract performance and reporting requirements; and
  • Develop and maintain strong cross functional relationships with internal customers and colleagues (e.g., product line managers, technical and project staff, finance) and good working relationships with external customers and subcontractors.
  • Develop and maintain all Intellectual Property databases, dockets and reports.
  • Perform patent, trademark and literature searches in connection with patent disclosures, patent applications, trademark clearances and competitor activities.
  • Coordinate competitor patent watches.
  • Order and download patents, publications and file histories.
  • Support in-house intellectual property efforts, including preparation of correspondence, Confidentiality, Consulting and other legal agreements and documents and maintain all patent, trademark and agreement files.
  • Coordinate with outside counsel, inventors, and joint owners for the drafting, filing and prosecution of patent applications.
  • Correspond with outside counsel and joint owners in connection with various patent and trademark prosecution matters.
  • Docket and send letters to US government agencies for reporting invention disclosures and patent application filings in connection with government contracts and prepare and submit interim and final patent reports.
  • Assist in coordination and support of Patent Committee Meetings.
  • Review and process outside counsel bills and summarize expenditures on a case by case basis; assist in the preparation and tracking of department budget; track and report to Accounting monthly outside patent costs.
  • Coordinate patent annuity and maintenance fees electronically through CPI.
  • Perform IP orientations and exit interviews

Education – Experience:

  • BS/BA in Business or related field and/or equivalent.
  • Minimum 5 years’ experience with increasingly complex responsibilities in contracts environment required.
  • Experience as an individual contributor responsible for drafting, negotiating and administering:
    • Government contracts with agencies such as DOE, DOD, DHS and ONR.
    • Domestic and international commercial contracts.
    • License agreements, teaming agreements, and non-disclosure agreements is also highly desirable.

Required Skills, Competencies, Authorities and Training Needs:

  • Excellent written and oral communication skills, effective interpersonal skills, problem solving ability and good work habits required.
  • Must be able to prioritize workload using good judgment.
  • Must haves:
    • solid knowledge of government contracting regulations
    • experience drafting, negotiating and administering government and commercial contracts
    • detail-oriented and well organized.
    • ability to work independent.
    • good judgment
    • ability to be quick, nimble and responsive to myriad in-house and customer requests, and have the ability to interact effectively orally and in writing with all levels of in-house and customer staff.
  • Proficient with Microsoft Office products and CPI
  • Excellent verbal communication skills
  • Excellent organizational and analytical skills
  • Minimum 5 years experience as a government contracts administrator or similar position
  • Knowledge of FAR clauses, government acquisition processes, and internet based procurement procedures and compliance
  • US citizenship required, must be able to obtain and maintain a secret clearance

AMSC is an EEO M/F/D/V

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