WORK SCHEDULE: 8:30AM TO 5:00PM Monday through Friday,
STATUS: Non-exempt Overtime as needed.
Summary of duties and responsibilities
Duties include but are not limited to the following: manning the front desk, greeting visitors, phone coverage when needed, supporting the timely and accurate processing of new contracts, filing, etc… Member must be able to work well with others while pursuing team goals for productivity and innovation.
Greet and check-in visitors.
Notify employees of lunch deliveries.
Help cover Customer Care phone lines when needed.
Administration of Contracts
Review contracts (app. 450-600 per month) as submitted by sales personnel and confirm that all paperwork is done properly.
Print contracts emailed overnight.
Send contracts out for approvals as needed.
Follow-up on all outstanding issues and drive toward resolution.
Verify deposit checks with contracts.
Data integrity calls
Make folders and labels for new contracts, file in file room
Special projects as assigned by the Marketing & Sales Administration Manager.
This position requires previous office administrative experience working in an office environment or related position. Infor experience preferred but not required. Must have advanced computer skills, administrative ability and detail orientated. Use of The Four Way Test in fulfilling your duties:
Is it the Truth?
Is it Fair to all concerned?
Will it build Goodwill and Better Friendships?
Will it be Beneficial to all concerned?
The “Four Way Test” of the things we think, say or do, recommended by the Rotary International Foundation has served us well.
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Attention to Detail
AACI complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment