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Staff Assistant for the Office of the President

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Staff Assistant for the Office of the President
Category: Administrators RSS feed of all Jobs        
Department: Office of the President
Locations: Worcester, MA
Posted: Oct 7, 2020
Closes: Open Until Filled
Type: Full-time
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About Worcester State University:

WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students.

Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at


Job Description:

OFFICIAL TITLE:                         Staff Assistant for the Office of the President           
SUPERVISION RECEIVED:         Assistant Director, Special Assistant to the President and Liaison to the BOT
SUPERVISION EXERCISED:       May supervise student employees, as assigned         

General Statement of Duties:  The Staff Assistant for the Office of the President is responsible for handling tasks pertinent to the internal and external relations of the President's office, and works towards the betterment of the campus community. The incumbent shall also address such other issues, as the President from time to time may direct. They will work with such other offices and units of the University as the President shall direct, including the respective offices of each vice president.


(E) = Essential

  1. (E) Oversees and manages the daily schedule of the President, prioritizing requests for meetings and appointments and maintaining the President's calendar insightfully and accurately as well as assisting the other members of the President's Office with their schedules.
  2. (E) Coordinates all meeting arrangements, travel and other office-related activities for the President.
  3. (E) Supports the President and his executive team and attends and takes minutes for all Executive Cabinet Meetings.
  4. (E) Plans and manages special events hosted by the President, including but not limited to dinners (on campus or at the President's home), receptions or meetings.
  5. (E) Assists the office and the President with managing constructive relationships across the campus.
  6. (E) Coordinates IT related issues for the office.
  7. (E) Serves as the first staff point of contact for guests of the office.
  8. (E) Must maintain a high level of confidentiality while conducting all aspects of work.
  9. Sits on committees on the behalf of and at the direction of the President.
  10. (E) Provides general clerical, and organizational support for the Office of the President.
  11. Handles all incoming psychical mail and email for President Office accounts
  12. Maintains records and account information relevant to the office
  13. Maintains the offices master mailing list
  14. Maintains the President's conference room, file system and confidential files and communications.
  15. Drafts and finalizes communications to internal and external constituents.
  16.  (E) Assists President's Office in support of its works with the Board of Trustees
  17. Handles logistics for the Board of Trustees and their meetings.
  18. (E) Oversees and supports the Presidential Student Ambassador Program.
  19. (E) Demonstrates civility and professional, customer-service oriented behavior, worthy of emulation by other staff and students.
  20. (E) Responsible for contributing to the WSU Strategic Plan.
  21. (E) Responsible for contributing to Equal Opportunity/Affirmative Action objectives.
  22. Performs other duties as assigned.



Required Qualifications:

  • Bachelor's degree.
  • Professional experience relevant and suitable to fulfill the duties and responsibilities of the position.
  • Strong organizational and administrative skills including accuracy, efficiency, and proficiency in word processing and data management required.
  • Ability to articulate and communicate well with students, faculty, staff, and members of the community.
  • Strong written communication skills.
  • Suitable familiarity with university budgetary systems and procedures.
  • Ability to deal with constantly changing demands, frequent interruptions, and scheduling changes while remaining organized and seeing projects through to completion.
  • Ability to set priorities, establish limits.
  • Ability to work some evenings or weekends for special events and board meetings.
  • Strong computer and technical skills; proficiency in Microsoft Office Suite and Gmail with ability to learn new software programs with proficiency.


Additional Information:

Worcester State University is an Affirmative Action/Equal Opportunity Employer which seeks to reflect the diversity of its community. 

The firm annual salary range for this full-time, benefited, non-unit professional position is: $40,000 - $50,000.


Application Instructions:

All applicants must apply online at

Expected documents for submission include a cover letter, resume, and a list of three professional references with contact information. Applicants must complete the National Student Clearinghouse Authorization form or submit the official transcript of highest degree.

All information that can be uploaded to one's e-account should be done so by the applicant; information which cannot may be faxed to 508-929-8169 or emailed to, or may be sent to the following address:

Executive Director, Chief Human Resources Officer

Worcester State University

486 Chandler Street

Worcester, MA  01602-2597



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