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Receptionist

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Posted: 04/12/2020

At UMass Memorial Health Care, Everyone is a Caregiver regardless of title. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health care system of Central and Western Massachusetts, and a place where we can help you build the career you deserve. We are more than 14,000 employees, working together as one health care system. And everyone, in their own unique way, plays an important part, everyday.

Title:  Receptionist
Department:   HealthAlliance Home Health & Hospice
Requisition #:   201815
Hours: 40
Shift:  8:00am to 4:30pm
Grade:   3
Union: Non-Union
Posting Date:  01/21/2020
Status:  Non-exempt/Hourly
Location: HealthAlliance, Leominster Campus

 

HealthAlliance-Clinton Hospital is part of the UMass Memorial Health Care system.  Serving northern central Massachusetts, we are committed to improving the health of people through excellence in care and comprehensive health services.  Promoting healthy lifestyle habits, we serve as a role model by having a tobacco and smoke free campus and hiring nicotine free employees.  By exploring careers with us, you are committed to giving your best to our patients, our community and everyone working on our HealthAlliance-Clinton Hospital Care Team. Whatever your career choice, know that at HealthAlliance-Clinton Hospital you can make a difference.

Position Summary:

This position serves as the first point of contact for visitors or others contacting the Home Health Agency.  This position performs a wide range of clerical duties to support the Home Health staff.

 

Major Responsibilities:

Greets all persons entering department with professionalism and courtesy.  Determines nature and purpose of visit and directs them appropriately.

Answers phone within three rings in a courteous manner, identifying self and department. Screens and forwards call as well as provide information and takes messages.

Makes necessary phone calls to physician offices or patient homes for Home Health staff if warranted.

Reports all systems issues to management and the IS Help Desk in order to resolve issues as quickly as possible.

Files and distributes reports in a timely manner as requested by management

Assists with inventory of office supplies and orders supplies as needed.

Distributes all incoming/outgoing mail as needed.

Reviews and completes daily assigned work queues related to Insurance Verification.

Standard Staffing Level Responsibilities

Meets established productivity standards.

Facilitates and promotes the sharing of knowledge and content throughout departments.

Takes responsibility for ensuring that all work outcomes satisfy the UMass 
Memorial Health System True North.

The individual must support the mission, vision, and goals of HealthAlliance-Clinton Hospital and serve as a role model for CARES values.

Adheres to change control processes.

Participates in cross training to optimize department resources.

Demonstrates excellent attendance and actively participates in a variety of meetings and training sessions as required.

Demonstrates a friendly, responsive, service-minded attitude to all internal and external customers.

Communicates ideas effectively. Shares information and keeps others properly informed. Gives, and is open to useful feedback.

Adheres to the HealthAlliance-Clinton Hospital Code of Conduct and Behavior Standards and dress code.

Complies with established environment of care/safety policies and procedures and all health and safety requirements.

Maintains and fosters an organized, clean and safe work environment.
Contributes to the development and application of process improvements.

Maintains a collaborative, team relationship with peers and colleagues in order to effectively contribute to the group’s achievement of goals and to help foster a positive work environment.

Attends staff meetings and in-service programs as required or directed. 

Keeps current with hospital and unit changes by reading communication boards and/or books, bulletin boards, posted notices and reads and responds to e mails on a regular basis.

Practices cost containment and fiscal responsibility through the efficient use of supplies, equipment, time, etc.

Complies with established departmental policies, procedures and objectives.

Attends variety of meetings, conferences, seminars as required or directed.

Demonstrates use of Quality Improvement in daily operations.

Complies with all health and safety regulations and requirements.

Respects diverse views and approaches, demonstrates Standard of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.

Maintains, regular, reliable, and predictable attendance.

Performs other similar and related duties as required or directed. 

All responsibilities are essential job functions.

Position Qualifications:

License/Certification/Education:

Required:

High School diploma or equivalent.

Experience/Skills:

Required:

Must have a minimum of 3 months of clerical experience and experience with office equipment (fax, PC, printers, copier).

Must have working knowledge and experience with computerized office software.

Must have proven customer service skills, be detail oriented and possess clerical, organizational and communication skills.

Must have knowledge of medical terminology and be able to type a minimum of 45 words per minute.

Must have excellent telephone skills.

Must be able to handle multiple task at one time.

Must have good organizational skills.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments.  The competencies will be maintained and attached to the departmental job description.  Responsible managers will review competencies with position incumbents.

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